Event Planning Guidance
Fundraising is at the heart of what a lot of not-for-profits do. Below are some tips on planning an event and avoiding any mishaps.
Issues to consider.
- Develop a marketing plan – how will you ensure that the public or your target group know about the event?
- Cost out your publicity - printing, design etc.
- Target your publicity - local press, posters, leaflets, radio and TV etc.
- Work to a time scale and stick to it
- Negotiate and agree prices for everything – in most cases get the agreed price in writing
- Consider the use of a local celebrity for the event
- If it is an outdoor event, do you have a Plan B? If, on the day, it pours with rain, can you move some or all of the events / activities inside?
- If your event is going to involve children, you may need to consider child protection issues. Remember that if you are planning to take photos of an event involving children, you should get parental consent beforehand.
Moreover, you need to ensure that your event complies with Health & Safety standards.
For Health & Safety advice and procedures or to have a risk assessment carried out contact us
You must also ensure that you have appropriate event insurance.
Most charities' insurance policies don’t offer protection against cancellation, rescheduling or any mishaps occurring during the planning or execution of an event. Having the appropriate coverage can protect against a big financial damage you and the best way of obtaining this is through a specialist broker.
To obtain a quotation from our specialist charity broker contact us.